MINUTES OF OLD WINDSOR CLUB COMMITTEE MEETING HELD ON WEDNESDAY 12th April 2017 AT 7:30 PM
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Present: |
Jason Hart (Chair), Paul Carabini, Barry Clark, John Gould, Andrew Reynolds, John Hatcher, Nigel Metters |
Apologies: | Gary Wade |
Minutes of the last meeting – The minutes of the 8th March were read, agreed and signed by the Chair.
- Finance
- Ongoing monthly expenses are to be reviewed in more detail. This includes standing monthly expenses which may not show a true reflection of actual profits. In addition monthly depreciation to be reviewed
- The Contactless Card issue is ongoing. BC to investigate if HSBC have can supply a CC machine
- Financial summary from the bar to updated to include month by month comparison year on year
- Actions from Previous Meeting
- Sunday opening – Bar staff to be onsite ready to open from 11:45am every Sunday
- Staff Dress Code – Guidelines to be issued to all staff. To include smart dress at all times behind the bar
- Drop Bag – JG to investigate possibility of brewery supplying replacement
- Staff Rotas – To be published weekly in advance and displayed behind bar. This is to include temporary and fulltime staff
- Bar Cleaning Rotas – To be produced in line with staff rotas and to focus on quieter periods behind the bar
- Matters Arising
- Members Contact Details – List to be printed and added to safe. This is to be used in case of emergency
- CCTV – New quote to be obtained for upgrade, £3,300. Security review to be arranged in April
- Front Doors – Quote to be obtained to replace or upgrade doors to the main entrance
- Overflow Fridges – One to be moved to cellar and one to kitchen to free up storage space
- Health & Safety – Review to take place of entire club. This includes emergency exit doors and appropriate signage throughout the club – NM to arrange with Fire Warden
- Replacement Oven – Reconditioned oven to be purchased for kitchen
- Repairs and Maintenance
- Storage Areas – Tidy up and review to take place on Saturday 22nd All Committee members to help out
- Front of club – Quote to be obtained for re-varnish chairs, tables and smokers area
- Cellar Pump – Complete
- Fence in Car Park – JH to review options and get new quote
- Cellar Floor – Hole to be filled in delivery area. JH to look at ready levelling options
- Bar repairs – New quote requested for replacement bar tops. Further options to be explored
- Electrical Review – Review of Club electrical infrastructure to be arranged – JH
- Smokers Area – To be tidied up and possibility of time controlled heater to be investigated
- Members Bar – To be re-decorated in April 2017
- Flat Roof – Area by toilet to be reviewed. Quote to be obtained – JH
- Bay Window – Area at front left of building to be review and quote obtained for repairs – JH/AR
- Hot Tap – Tap in men’s toilets to be reviewed as hot water is not coming through. JH to look at options
- Digital Lock – To be added to cleaning area in front foyer
- Bar & Club
- Sunday Opening – Bar staff to be in club and ready for business by 11:45am on a Sunday
- Membership Cards – To be presented for all members’ drinks from 1st of March. Bar staff to request
- Drop Bag – JG to purchase new bag to cellar deliveries
- Staff Rotas and Bar Cleaning Rotas – To be placed in bar area – JG to arrange
- Dress Code – All staff to be reminded about smart dress policy. JG to action
- Entertainment
- Next event 8th July – Tina Turner tribute
- Adults Halloween Party
- New Year’s Eve – Band to be confirmed
- Membership
- Renewals for 2017 to be reviewed and list of active members to be made available to bar staff are up to date
- AOB –
- Hall Hire – Standard quote going forward is £50 for afternoon (before 7pm) £100 for evening hire
- Vaping/eCig – To be treated the same as smoking and will not be allowed indoors in the Club
- Food in snooker room – Bar staff to stop serving food if they suspect it will be carried into snooker room
- New £1 – Machine to be reviewed in snooker room. Also time to be adjusted to 45mins per £1
- PC in Office – Quote to be obtained for replacement PC/laptop – JG/JH
- Date of Next Meeting – 10th May 2017 – 19:30