Club Meeting Minutes – 10th May 2017

Minutes of the last meeting – The minutes of the 8^th March were read, agreed and signed by the Chair.

1. Finance

• Ongoing monthly expenses are to be reviewed in more detail. This includes standing monthly expenses which may not show a true reflection of actual profits. In addition monthly depreciation to be reviewed
• The Contactless Card issue is ongoing. JG to investigate if HSBC have can supply a CC machine

2. Actions from Previous Meeting
   • Drop Bag – JG to investigate possibility of brewery supplying replacement
   • Staff Rotas – To be published weekly in advance and displayed behind bar. This is to include all staff
   • Bar Cleaning Rotas – To be produced in line with staff rotas. Sections to be given to each staff member
   • Staff Meeting – To be arranged to discuss new working patters, rotas cleaning etc. – JH
   • Laptop – JG to get update on replacement laptop
   • Membership Cards – All ‘hot cards’ to be challenged by bar staff

3. Matters Arising
   • Members Contact Details – List to be printed and added to safe. This is to be used in case of emergency
   • CCTV – New quote to be obtained and agreed by Committee. JH to give go-ahead for work to start
   • Front Doors – Quote to be obtained to replace or upgrade doors to the main entrance
   • Health & Safety – Review to take place of entire club. This includes emergency exit doors and appropriate signage throughout the club – NM to arrange with Fire Warden
   • Electrical Review – Review of Club electrical infrastructure to be arranged – JH
   • Front of Building – Area to be refitted with new tables and chairs and sun parasol
   • Food in snooker room – Bar staff to stop serving food if they suspect it will be carried into snooker room
   • New £1 – Machine to be reviewed in snooker room. Also time to be adjusted to 45mins per £1

4. Repairs and Maintenance
   • Storage Areas – Awaiting quotes for new storage area at side of club
   • Fence in Car Park – JH to review options and get new quote
   • Bar repairs – New quote requested for replacement bar tops. Further options to be explored
   • Smokers Area – To be replaced with new smoking hut and time controlled heater and lights
   • Hot Tap – Tap in men’s toilets to be reviewed as hot water is not coming through. JH to look at options
   • Digital Lock – To be added to cleaning area in front foyer
   • Members Bar – to be decorated – Complete
   • Flat Roof – Area by toilet tidied – Compete
   • Bay Window – Area at front left of building to be review and quote obtained for repairs – Complete
   • Tidy Up – Storage area, meeting rooms and general tidy up complete by Committee on 22^nd April – Complete
   • Cellar Floor – Hole to be filled in delivery area. JH to look at ready levelling options – Complete

5. Bar & Club
   • Sunday Opening – Bar staff to be in club and ready for business by 11:45am on a Sunday
   • Membership Cards – All “hot cards” to be challenged by bar staff
   • Replacement Oven – Reconditioned oven to be purchased for kitchen
   • Hall Hire – Discount cannot be applied for new members under 12 months old
   • Stock levels – to be reviewed again. Stock to be reduced over coming months before large orders are placed

6. Entertainment

• Next event 8^th July – Tina Turner tribute
• Adults Halloween Party
• New Year’s Eve – Band to be confirmed

7. Membership
   • Renewals for 2017 to be reviewed and list of active members to be made available to bar staff are up to date

8. AOB –
   • Portable Ramp – Options to be explore for use at front and back of building
   • New Safe – To be replaced with newer model

9. Date of Next Meeting – 12^th July 2017 – 19:30