46A St Luke's Rd Old Windsor, Windsor SL4 2QJ TEL: 01753 861068
46A St Luke's Rd Old Windsor, Windsor SL4 2QJ TEL: 01753 861068

Club Meeting Minutes – 20th December 2017



HELD ON WEDNESDAY 20th December 2017 AT 7:30 PM






Jason Hart (Chair) Paul Carabini, Barry Clark, John Hatcher Andrew Reynolds, Nigel Metters, John Gould, Gary Wade.

Apologies: None


Minutes of the last meeting – The minutes of the 14th November were read, agreed and signed by the Chair




Actions from Previous Meeting

Affinity Water – BG spoke to Lynn Jones and confirmed charges are as expected. Bill to be now paid

Stock audit – To take place 3rd of Jan. JG to produce a list price in preparation for audit

AGM – BG to review date with Mr Spurling and confirm date for AGM

Sports Schedule & club Marketing – Advertisement sent out for new committee member. JH/Pc to review   

Contactless Card MachineHas been replaced with a wireless card machine

Repair’s to flat – Complete

Fence in Car Park – Additional quote to be agreed. Awaiting start date

Air Fresheners – Contract for options on regular air freshener replacement to be reviewed

Crown Estate – Inspection Complete – Feedback on club was very positive

Air conditioning Lounge units to be serviced – JG

Health & Safety – door to flat to be reviewed. Review to take place of previous audit. JH/NM

Electrical Review – Complete, awaiting certificates


Matters Arising

Bar Fly’s – Problem has visibly reduced. To me monitored over coming weeks

Glass Washer – Options to be reviewed for replacement – JG to update  

Donations– The following have been agreed – £200 to Old Windsor Christmas Party and £100 for OW Bingo event

Fire Alarm Test – To be scheduled on a regular basis. Dates and times to be confirmed

Bar Area Tidy Up – Cables, wires , non-bar essentials to be tidied up in bar area

Council Rate increase – To be reviewed and discussed at next meeting

Price Increase – To be reviewed in early January 2018

Office Printer – JG to review options and buy replacement printer for the office

Bar Checklist – JG to present template at next meeting


Repairs and Maintenance

Digital Lock – To be fitted by early Jan

Portable Ramp – Options to be discussed at next meeting

Bar CellarMore time to be spent on preventative measures

Bar Tops, hand & foot rails – Work to commence 3/4/5 January 2018

Bar Checklist – to be compiled for all day to day jobs. To be used in case of unexpected illness or staff shortages

Glasses – New glasses to be order (especially Strongbow) and old glasses to be removed from bar area

Dishwasher Service – Additional options to be explored – BG

Stock Ordering – Further review to take place on weekly stock ordering process

Gate at Rear – Gate to be repaired and new lock added



2018 events – Options under consideration, Blues Brothers, NRG Band, Elvis tribute, Jason Searle, Robbie Williams impersonator. Details and dates to be reviewed and confirmed

New Year’s Eve Live Band – Tickets will be £10 each for members and will include a light snack. Tickets have sold out

Christmas Entertainment agreed for 22nd December. Skin & Blister Band



2018 renewals in progress



Social Secretary – A need has arisen for a new committee member to deal with events and social medial. Advertisements to be put up in club

Next meeting scheduled 10th January 2018  

AGM scheduled for 4th February 2018 – TBC

Snooker Area – Special note of thanks to Nigel for all the work he has put into getting the snooker room ready

Old Windsor FC – It was agreed that the Club would re-form the sponsorship of the OW Football Club. The cost would be split between the Football club and the OW Club. Details to be reviewed and agreed early 2018