MINUTES OF OLD WINDSOR CLUB COMMITTEE MEETING HELD ON WEDNESDAY 8th March 2017 AT 7:30 PM
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Present: |
Paul Carabini, Barry Clark, John Gould, Andrew Reynolds, John Hatcher, Nigel Metters |
Apologies: | Gary Wade, Jason Hart |
Minutes of the last meeting – The minutes of the 8th of February were read, agreed and signed by the Chair.
- Finance
- Ongoing monthly expenses are to be reviewed in more detail. This includes standing monthly expenses which may not show a true reflection of actual profits.
- The Contactless Card issue is ongoing. BC/GW to continue to investigate
- BH to review the possibility of moving current account to Metro Bank in Staines as HSBC in Egham is closing
- Actions from Previous Meeting
- Price Increase – This has come into effect from 1st March
- Matters Arising
- Members Contact Details – List to be printed and added to safe. This is to be used in case of emergency
- CCTV – Quote has been obtained for upgrade, £3,300. Security review to be arranged in April
- Front Doors – Quote to be obtained to replace or upgrade doors to the main entrance
- Heating – Must only be adjusted and regulated by bar staff. JG to draft guidelines for staff on usage
- Retractable Hose – To be purchased for maintenance at front of building
- Repairs and Maintenance
- Cellar Pump – To be to be raised. JG to discuss with AR
- New Storage Area – Plans to revamp external storage area to be considered.
- Fence in Car Park – JH to review options and get new quote
- Cellar Floor – Hole to be filled in delivery area. AR to action
- Bar repairs – New quote requested for replacement bar tops. Mr Taylor to supply
- Electrical Review – Review of Club electrical infrastructure to be arranged – JH
- Smokers Area – To be tidied up and possibility of time controlled heater to be investigated
- Maintenance – Review to take place at side of building by Montessori. AR/JH/PC
- Members Bar – To be re-decorated in 2017. Design to be reviewed and agreed
- Flat Roof – Area by toilet to be review. Quote to be obtained – JH
- Bay Window – Area at front left of building to be review and quote obtained for repairs – JH/AR
- Hot Tap – Tap in men’s toilets to be reviewed as hot water is not coming through
- Bar Tops – Options to be compiled and review at next meeting
- Bar & Club
- Sunday Opening – Bar staff to be in club and ready for business by 11:45am on a Sunday
- Membership Cards – To be presented for all members’ drinks from 1st of March. Bar staff to request
- Drop Bag – JG to purchase new bag to cellar deliveries
- Staff Rotas and Bar Cleaning Rotas – To be placed in bar area – JG to arrange
- Dress Code – All staff to be reminded about smart dress policy. JG to action
- Entertainment
- Next event 29th April – Live Band
- Membership
- Renewals for 2017 to be reviewed and list of active members to be made available to bar staff are up to date
- AOB – No items raised
- Date of Next Meeting – 12th April 2017 – 19:30