46A St Luke's Rd Old Windsor, Windsor SL4 2QJ TEL: 01753 861068
46A St Luke's Rd Old Windsor, Windsor SL4 2QJ TEL: 01753 861068

Club Meeting Minutes – 9th March 2016

HELD ON WEDNESDAY 9th March 2016 AT 7:30 PM

Present: Laurie Hatcher (Chair) Paul Carabini, John Hatcher, Chelsea Reynolds, , Nigel Metters, , Gary Wade

Apologies: Jason Hart, Barry Clarke

1. Minutes of the last meeting
The minutes of the last meeting were read, agreed and signed by the chair.

2. Finance

3. Actions from Previous Meeting
• Boiler has been replaced
• Step on Fire Escape has been repaired
• Stop end on gutter has been fixed
• Temporary struts have been placed on fence in car park

4. Matters Arising
• OW Carnival – Jason to meet with Ron to determine if equipment will be available to support the Carnival this year. Update at next meeting
• New storage area. Cost estimates have been obtained. To be reviewed and discussed at the next meeting
• Cost of additional small ice machine for bar are to be obtained. This will take place after the bar refurbishment
• Additional cost to be optioned for snooker ball cleaning unit
• There was a review of the booking policy and pricing for 2016. Further review to take place at the next meeting
• Urinals to be replaced. Date to be arranged mid/late April

5. Repairs and Maintenance
• Carpet tiles in the meeting room to be replaced
• Bar tops quote to be reviewed. New prices to be sought and to include replacement bar tops, replacement hand rails and general repairs within the bar area.
• Issue with thermostat to be reviewed

6. Bar
• Bar stock and rotation to be reviewed. Full bar stock inventory to take place and review of stock ordering and storage. To be reviewed at next meeting
• New booking procedure to be reviewed for hire of hall. Deposit will be required for all bookings

7. Entertainment
• Two acts have been booked for March. Irish night and Motown evening
• Scheduled events to be booked and planned for 2016

8. Membership
• It was agreed that the membership fee will remain the same for 2016

9. AOB
• Bar cost comparison to take place at next meeting. Prices to be review
10. Date of Next Meeting – 13th April 2016 – 7:30pm