46A St Luke's Rd Old Windsor, Windsor SL4 2QJ TEL: 01753 861068
46A St Luke's Rd Old Windsor, Windsor SL4 2QJ TEL: 01753 861068

Club Meeting Minutes – 9th December 2015



HELD ON WEDNESDAY 9th December 2015 AT 7:30 PM




Present: Laurie Hatcher, John Hatcher, Chelsea Reynolds, Jason Hart, Paul Carabini
Apologies:  Nigel Metters, Barry Clarke, Gary Wade


  1. Minutes of the last meeting

The minutes of the last meeting were read, agreed and signed by the chair.


  1. Finance


  1. Actions from Previous Meeting
    • The lift shaft has been removed from the cellar to allow for the replacement boiler
    • Boiler replacement to be scheduled when date is confirmed from certified installer
    • Tiles in the back bar and members bar have been fixed
    • General repairs and tidy up of the internal bar area continuing
    • General tidy up of font of building and the car park has started


  1. Matters Arising
    • New storage area. Planning application to be submitted. Cost estimates to be obtained.
    • Fire Escape Step to be replaced with galvanised step. – Site Survey to be carried out to review requirements and costs
    • Cost of additional small ice machine for bar are to be obtained
    • Cost to be obtained for replacement urinals in gents toilets



  1. Repairs and Maintenance
    • Carpet tiles in the meeting room to be replaced
    • Bar tops quote to be reviewed. New prices to be sought and to include replacement bar tops, replacement hand rails and general repairs within the bar area.
    • Weekly site review and tidy up to be performed outside the building
    • Replacement lights and gutters at the front of the building will take place in Spring 2016


  1. Bar
    • Bar stock and rotation to be reviewed. Full bar stock inventory to take place and review of stock ordering and storage
    • New booking procedure to be reviewed for hire of hall. Deposit will be required for all bookings
    • Bar prices to be reviewed for 2016
    • Cost of Hall Hire to be reviewed for 2016


  1. Entertainment
    • Budget for 2016 to be agreed at next meeting.
    • Scheduled events to be booked and planned for 2016


  1. Membership
    • It was agreed that the membership fee will remain the same for 2016


  1. AOB
    • AGM scheduled for 11am on Sunday 7th February 2016


  1. Date of Next Meeting – 6th Jan 2016 – 7:30pm