46A St Luke's Rd Old Windsor, Windsor SL4 2QJ TEL: 01753 861068
46A St Luke's Rd Old Windsor, Windsor SL4 2QJ TEL: 01753 861068

Club Meeting Minutes – 9th November 2016


HELD ON WEDNESDAY 9th November 2016 AT 7:30 PM







Laurie Hatcher (Chair)  Paul Carabini, John Hatcher, Barry Clark, Chelsea Reynolds,

John Gould, Gary Wade, Jason Hart

Apologies: Nigel Metters


  1. Minutes of the last meeting

The minutes of the 12th October were read, agreed and signed by the Chair.


  1. Finance


  1. Actions from Previous Meeting
    • Bar repairs and new ice machine – New quote requested for replacement bar tops. Additional quotes to be obtained and discussed.
    • New Pump and PVC Curtains – Have been purchased
    • Bar Prices – Have been reviewed and will remain the same for the immediate future
    • Contactless Card – GW to purchase and setup


  1. Matters Arising
    • CCTV – Quote to be obtained for upgrade of CCTV throughout Club. JH to update
    • Stock Take – Independent audit organised for Jan 2017. BC/JH to organise invoices for audit
    • Gas & Electric – Supplier has been renewed and agreed for next 3 years


  1. Repairs and Maintenance
    • New Storage AreaApproval given to begin work. Date to be agreed in 2017
    • Gutters and Lights – Approval given for replacement of all gutters and lights at front of building.
    • Cellar Pump – Has been fitted
    • PCV Curtain in Cellar – Has been fitted
    • Gents Toilets – New urinal has been fitted
    • Fence in Car Park – JH to review options and get new quote
    • Air-liquid – Review to take place of gas usage and contract. JH to review options
    • Gas Boiler & Cooker – Maintenance check to be arranged. JH to speak to P. Williams
    • Cellar Floor – Hole to be filled in, CR to action


  1. Bar & Club
    • Ice Machine – Larger machine required for cellar. JG to action
    • Additional Fridge – JG to review requirements if still required
    • Bookers C&C – future orders to be placed online for collection of delivery – JG/ST
    • Glass Replacement – Cost to be obtained to replace glass seal in bar – NM


  1. Entertainment
    • Entertainment process to be reviewed in more detail for 2017 at next meeting


  1. Membership
    • Currently up to date. No payments/renewals to be reviewed by committee


  1. AOB
    • AGM – Date to be confirmed


  1. Date of Next Meeting – 11th January 2017 – 19:30