46A St Luke's Rd Old Windsor, Windsor SL4 2QJ TEL: 01753 861068
46A St Luke's Rd Old Windsor, Windsor SL4 2QJ TEL: 01753 861068

Club Meeting Minutes – 6th January 2016



HELD ON WEDNESDAY 6th January 2016 AT 7:30 PM




Present: Jason Hart (chair) Paul Carabini, John Hatcher, Chelsea Reynolds, , Nigel Metters, Barry Clarke, Gary Wade
Apologies:  Laurie Hatcher,


  1. Minutes of the last meeting

The minutes of the last meeting were read, agreed and signed by the chair.


  1. Finance


  1. Actions from Previous Meeting
    • Boiler replacement to be scheduled when date is confirmed from certified installer


  1. Matters Arising
    • New storage area. Cost estimates to be obtained. Alternative options are to be reviewed and discussed at the next meeting.
    • Cost of additional small ice machine for bar are to be obtained
    • Cost to be optioned for snooker ball cleaning unit
    • There was a review of the booking policy and pricing for 2016. Further review to take place at the next meeting


  1. Repairs and Maintenance
    • Carpet tiles in the meeting room to be replaced
    • Bar tops quote to be reviewed. New prices to be sought and to include replacement bar tops, replacement hand rails and general repairs within the bar area.
    • Replacement lights and gutters at the front of the building will take place in Spring 2016
    • Fire Escape Step to be replaced with galvanised step. – Site Survey to be carried out to review requirements and costs
    • Cost to be obtained for replacement urinals in gents toilets
    • Issue with thermostat to be reviewed


  1. Bar
    • Bar stock and rotation to be reviewed. Full bar stock inventory to take place and review of stock ordering and storage
    • New booking procedure to be reviewed for hire of hall. Deposit will be required for all bookings


  1. Entertainment
    • Budget for 2016 has been agreed
    • Scheduled events to be booked and planned for 2016


  1. Membership
    • It was agreed that the membership fee will remain the same for 2016


  1. AOB
    • Two warning letters have been issue to members for inappropriate behaviour at the club
    • AGM scheduled for 11am on Sunday 7th February 2016



  1. Date of Next Meeting – 11th February 2016 – 7:30pm