Club Meeting Minutes – 14th June 2017

Minutes of the last meeting – The minutes of the 10^th May were read, agreed and signed by the Chair.

1. Finance 

• The month of May was a five week month and this is reflected in the profits being up.
• Ongoing monthly expenses are to be reviewed in more detail. This includes standing monthly expenses which may not show a true reflection of actual profits. In addition monthly depreciation to be reviewed
• The Contactless Card issue is ongoing. JG to investigate if HSBC have can supply a CC machine

2. Actions from Previous Meeting
   • Drop Bag – JG has purchased new bag
   • Staff Rotas – To be published weekly in advance and displayed behind bar. The rotas have been updated to reflect reduced hours from Simone and additional coverage from temporary staff
   • Membership Cards – All ‘hot cards’ to be challenged by bar staff

3. Matters Arising
   • CCTV – Work complete throughout Club. Additional camera to be added to cellar area. JH to get update on remote access
   • Front Doors – Quote to be obtained to replace or upgrade doors to the main entrance
   • Health & Safety – Review has taken place and findings where discussed. It was found that on the whole the Club was in a good state however some recommendations have been made to improve safety. Further meeting to be arrange to review impact of review and requirements to ensure that Club meets H&S regulations
   • Electrical Review – Review of Club electrical complete. To be reviewed at Committee meeting in July
   • Front of Building – Area to be revamped and new chairs, tables and awning to be added. Date to be confirmed for clear up
   • Food in snooker room – Bar staff have been told to stop serving food if they suspect it will be carried into snooker room
   • New £1 – Machine to be reviewed in snooker room. Also time to be adjusted to 45mins per £1

4. Repairs and Maintenance
   • Storage Areas – Quotes have been obtained. Decision to be made at July committee meeting
   • Fence in Car Park – JH to review options and get new quote
   • Bar repairs – New quote requested for replacement bar tops. Further options to be explored
   • Smokers Area – To be reviewed as part of re-vamp at front of Club
   • Hot Tap – Tap in men’s toilets to be reviewed as hot water is not coming through. JH to look at options
   • Digital Lock – To be added to cleaning area in front foyer
   • Top Lock – On front door is stiff. J Hatcher to review

5. Bar & Club
   • Bar Prices – JG to arrange meeting with Ian/Heineken to discuss offer from Carling
   • Replacement Oven – Reconditioned oven to be purchased for kitchen
   • Hall Hire – Discount cannot be applied for new members under 12 months old
   • Stock levels – to be reviewed again. Stock to be reduced over coming months before large orders are placed
   • Eco– Pub – Cleaning and Service of Lines – JG to update

6. Entertainment

• Next event 8^th July – Tina Turner tribute
• Adults Halloween Party
• New Year’s Eve – Band to be confirmed at meeting 12^th of July

7. Membership
   • Group Membership Cards – Group cards to be authorised for social groups that meet at the Club on a regular basis. These cards can only be used when the group meets

8. AOB –
   • Portable Ramp – Options to be explore for use at front and back of building

9. Date of Next Meeting – 12^th July 2017 – 19:30