MINUTES OF OLD WINDSOR CLUB COMMITTEE MEETING HELD ON WEDNESDAY 12th October 2016 AT 7:30 PM
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Present: | Laurie Hatcher (Chair) Paul Carabini, John Hatcher, Barry Clark, Chelsea Reynolds,
John Gould, Gary Wade |
Apologies: | Jason Hart, Nigel Metters |
- Minutes of the last meeting
The minutes of the 14th September were read, agreed and signed by the Chair.
- Finance
- Actions from Previous Meeting
- Bar repairs and new ice machine – New quote requested for replacement bar tops. Additional quotes to be obtained and discussed.
- New Pump and PVC Curtains – Have been purchased
- Bar Prices – Have been reviewed and will remain the same for the immediate future
- Matters Arising
- CCTV – New camera to be added to Club foyer. JH to get price
- Stock Take – Independent audit organised for Jan 2017. BC/JH to organise invoices for audit
- Staff Pensions – Confirmation of pension requirements. Letter sent to permanent staff with details
- Gas & Electric – Supplier has been renewed and agreed for next 3 years
- Repairs and Maintenance
- Wall in Car Park – Has been repaired, re-pointed, painted and crash barriers have been filled with stones
- New Storage Area – Approval given to begin work, subject to new written quote and dates
- Gutters and Lights – Approval given for replacement of all gutters and lights at front of building. Subject to new written quote and dates
- Cellar Pump – CR to fit
- PCV Curtain in Cellar – CR to fit
- Gents Toilets – Date to be arranged for replacement before Christmas
- Fence in Car Park – JH to review options and get new quote
- Air-liquid – Review to take place of gas usage and contract. JH to review options
- Gas Boiler – Maintenance check to be arranged
- Bar & Club
- Republica – Has been added and is proving popular
- Service Area – Possible temporary barriers to be added during busy evenings. JG/JH to explore options available
- Ice Machine – Larger machine required for cellar. JG to get costs
- Additional Fridge – JG to purchase fridge for storage room
- New Cider – Symonds has been added to bar options
- Stock Ordering – Now online directly with Heineken
- Bookers C&C – Online ordering process to be reviewed – JG
- Glass Replacement – Cost to be obtained to replace glass seal in bar
- Cellar Safety – There was review/walkthrough of the cellar layout and stock levels. It was agreed that they in good order and should continue to be maintained by the bar management
- Entertainment
- Entertainment on-going. Planned for months in advance
New Year’s Eve – Entertainment has been booked
- Membership
- Currently up to date. No payments/renewals to be reviewed by committee
- AOB
- Contactless Card – Options explored for card to be used for busy periods and functions. GW to confirm costs
- Date of Next Meeting – 9th November – 7:30pm