Club Meeting Minutes – 12th April 2017

Minutes of the last meeting – The minutes of the 8^th March were read, agreed and signed by the Chair.

1. Finance

• Ongoing monthly expenses are to be reviewed in more detail. This includes standing monthly expenses which may not show a true reflection of actual profits. In addition monthly depreciation to be reviewed
• The Contactless Card issue is ongoing. BC to investigate if HSBC have can supply a CC machine
• Financial summary from the bar to updated to include month by month comparison year on year

2. Actions from Previous Meeting
   • Sunday opening – Bar staff to be onsite ready to open from 11:45am every Sunday  
   • Staff Dress Code – Guidelines to be issued to all staff. To include smart dress at all times behind the bar
   • Drop Bag – JG to investigate possibility of brewery supplying replacement
   • Staff Rotas – To be published weekly in advance and displayed behind bar. This is to include temporary and fulltime staff
   • Bar Cleaning Rotas – To be produced in line with staff rotas and to focus on quieter periods behind the bar

3. Matters Arising
   • Members Contact Details – List to be printed and added to safe. This is to be used in case of emergency
   • CCTV – New quote to be obtained for upgrade, £3,300. Security review to be arranged in April
   • Front Doors – Quote to be obtained to replace or upgrade doors to the main entrance
   • Overflow Fridges – One to be moved to cellar and one to kitchen to free up storage space
   • Health & Safety – Review to take place of entire club. This includes emergency exit doors and appropriate signage throughout the club – NM to arrange with Fire Warden
   • Replacement Oven – Reconditioned oven to be purchased for kitchen

4. Repairs and Maintenance
   • Storage Areas – Tidy up and review to take place on Saturday 22^nd All Committee members to help out
   • Front of club – Quote to be obtained for re-varnish chairs, tables and smokers area
   • Cellar Pump – Complete
   • Fence in Car Park – JH to review options and get new quote
   • Cellar Floor – Hole to be filled in delivery area. JH to look at ready levelling options
   • Bar repairs – New quote requested for replacement bar tops. Further options to be explored
   • Electrical Review – Review of Club electrical infrastructure to be arranged – JH
   • Smokers Area – To be tidied up and possibility of time controlled heater to be investigated
   • Members Bar – To be re-decorated in April 2017
   • Flat Roof – Area by toilet to be reviewed. Quote to be obtained – JH
   • Bay Window – Area at front left of building to be review and quote obtained for repairs – JH/AR
   • Hot Tap – Tap in men’s toilets to be reviewed as hot water is not coming through. JH to look at options
   • Digital Lock – To be added to cleaning area in front foyer

5. Bar & Club
   • Sunday Opening – Bar staff to be in club and ready for business by 11:45am on a Sunday
   • Membership Cards – To be presented for all members’ drinks from 1^st of March. Bar staff to request
   • Drop Bag – JG to purchase new bag to cellar deliveries
   • Staff Rotas and Bar Cleaning Rotas – To be placed in bar area – JG to arrange
   • Dress Code – All staff to be reminded about smart dress policy. JG to action

6. Entertainment

• Next event 8^th July – Tina Turner tribute
• Adults Halloween Party
• New Year’s Eve – Band to be confirmed

7. Membership
   • Renewals for 2017 to be reviewed and list of active members to be made available to bar staff are up to date

8. AOB –
   • Hall Hire – Standard quote going forward is £50 for afternoon (before 7pm) £100 for evening hire
   • Vaping/eCig – To be treated the same as smoking and will not be allowed indoors in the Club
   • Food in snooker room – Bar staff to stop serving food if they suspect it will be carried into snooker room
   • New £1 – Machine to be reviewed in snooker room. Also time to be adjusted to 45mins per £1
   • PC in Office – Quote to be obtained for replacement PC/laptop – JG/JH

9. Date of Next Meeting – 10^th May 2017 – 19:30